How To Stop Your Swivel Chair From Moving? Comprehensive Guide

Helen Skeates
Helen Skeates
19 min read

Let’s face it: whether you have a white-collar job or work from home, you probably spend a lot of time sitting at a desk.

While most chairs provide pleasant seating, those that roll can become a minor annoyance at times.

You should realize that a minor incline on the floor can be one of the causes of this behavior in your chair. Though such issues can typically be resolved rapidly with the right approach, you should be aware of those approaches nonetheless.

To prevent your office chair from rolling away, follow the steps outlined in this post. Help you fix the problem with your chair so it doesn’t rock back and forth as you work.

1. Try Hands-Free Brake Casters

Something can be built into your office chair to prevent it from rolling about and disrupting your work. The desk chair’s movement can be stopped with the help of hands-free brake casters.

Restraints are added to the chair wheels in the form of brake casters that do not require the user to use their hands. As soon as you attach the brake casters to your chair, you may use your foot or leg to activate the brakes and start rolling.

How to Stop Your Desk Chair from Rolling (+ Upgrade Options)

Most people who use desk chairs will find that the hand-free brake casters are the most convenient option because they can be placed on the wheels and locked into position with less effort.

More importantly, it doesn’t prevent you from shifting your chair temporarily, which is useful when you need to reach for an item that is out of reach.

That is the most effective approach you can take to fixing the problem at hand. Users who keep their bikes under their desks will appreciate the convenience of the hands-free brake caster. It’s acceptable to use your office chair for gaming purposes.

However, not all brake casters are created equal, especially ones that need you to use your leg to activate and deactivate. If your leg gives out, you’ll need to stoop down to activate it.

Popular among users are also brake casters that automatically engage when you take a seat. This means that after you’ve settled into your seat, the chair won’t budge—not even if you nudge it forward a little to be more comfortable working at your desk.

If you want to buy the greatest brake caster, you should look into several models and make sure you buy the one that will serve your needs the best.

If you’re interested in stopping your chair from rolling all the time, the best option is probably a brake caster that doesn’t require you to use your hands. However, it is up to you to discover what works best for you.

2. Set the Chair On An Area Rug

Your chair is sliding around due of the slippery floor. Stop this from happening by putting your chair on a stable surface.

A rug will help you keep your office chair in place. Put it beneath your office chair to give it better traction. If you’re on a tight budget but still want a rug, consider a smaller size.

But there are several drawbacks to laying a rug under your desk to prevent your chair from rolling. Using a desk chair, for instance, will make it difficult to get up and down from the chair. Simply turning around in your chair won’t allow you to reach anything out of reach.

Also, plastic mats are made for the sole purpose of fitting beneath a chair, so keep that in mind. These mats provide traction and keep your chair firmly planted, so you won’t have to worry about it moving around on the floor. Many people believe that a rug is the best way to prevent a chair from sliding about the floor.

Office workers, in the end, care most about how things look. Always concerned with presentation, they avoid quick fixes lest the results come back to haunt them. If this describes some of your staff, an area rug might not be the best option; you’ll need to come up with another plan.

3. Use A Strap To Hold The Chair

To prevent your chair from moving around, try using a strap to anchor it in place. It’s not uncommon to improvise solutions to make your chair stable, such as using various objects from under your desk cycle. However, you should know that most models include standard straps for securing your chair in place.

You can also purchase a strap to secure your chair to a wall or other stationary object and use it to keep your chair from moving when you don’t need it to. A desk or other surface is ideal for mounting it.

This cure, like the others we’ve reviewed in this piece, has certain drawbacks. For instance, if you want to use this treatment, you should know that you will be unable to roll your chair or easily move it to reach for something. As an added downside, it restricts the range of motion your office chair possesses, which can get annoying.

It’s also worth noting that the strap isn’t permanently attached; if you decide you no longer need it, you can simply unbuckle it. Think carefully about whether or not this solution is the best one for you and whether or not it will accomplish your goals before making a final decision. To sum up, think about what you want from your straps before deciding on a particular style.

For more on this, see also: Can Mold Grow in the Toilet?

4. Simple Caster Stoppers

Using a caster stopper, which is a simple device that prevents your office chair from rolling, is another strategy that is often overlooked.

Wheel brakes are simple, low-tech, and straightforward to use. Basically, you can buy some simple shaped blocks of wood or plastic that are made to fit next to your desk to prevent your chair from rolling.

This caster stopper is commonly used by those with hardwood floors to prevent chairs, such as desk chairs, from rolling around. It makes the most sense to utilize this mostly for stationary furniture.

Use stoppers mostly on your couch, for instance, because it’s more evident that you won’t want to move it about frequently.

To utilize a desk chair, you need to manually place each caster when utilizing stoppers that aren’t permanent. Every time you want to move the chair backward, you’ll have to stoop down and adjust.

5. Use Foam Below The Chair

Is there any chance you have some sort of foam padding that could be useful in preventing your office chair from moving around?

It’s unlikely that you have anything useful on hand, but if you do, know that those who have succeeded have used a square block of foam placed under the chair to keep it from collapsing. The secret is to put the foam block in the exact middle of your chair.

If the foam block is put correctly, there will be nothing to disturb your chair’s stability as you go about your day of work.

Make sure the foam block isn’t too thick, though, or you won’t be able to roll your chair. You’re probably doing it so the chair will shift less from your every day activities.

You are not restricted to a particular kind of foam; rather, any kind that will do the job will do. There’s no harm in trying out different sorts, and the benefits of using them outweigh any potential downsides. If this strategy works for you, great; if not, there are alternative options.

6. Look For New Wheels

You should probably get rid of the wheels on your chair if the way it moves bothers you. It has become easier these days to find easy-gliding casters that will help you sit in a stationary position without moving at all.

If you find the mobility of your chair to be too disconcerting, I recommend switching to one without wheels. You can sit in one place without having to move about as much thanks to the widespread availability of smooth-rolling wheels in recent years.

It’s possible that you won’t need new wheels after all. It’s possible that the wheels on your vehicle need to be fixed. If this is the case, then you need to figure out how to get them working properly again.

If you have a faulty set of wheels that are too slippery, you may experience discomfort and be distracted from your work. If that’s the case, you need a new set of office chairs with smooth rolling wheels.

It’s time to make a decision about whether to install gliders or new wheels with grip. It all comes down to how you feel, but I think this approach will do the trick. Consider all of your alternatives carefully, and pick the one that will help you out the most.

7. Invest In A New Chair

Many individuals would rather not have to buy a new chair, but if you want the greatest solutions, you may have them. Most people who go down this road do so because their chair is malfunctioning in some way, resulting in a host of problems.

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Many factors influence a person’s decision to purchase new seating. Maybe the price tag on your last chair put you off buying a new one because you just don’t feel like spending that much money again. Yet, what do you think? Rather than buying a cheap chair that needs replacing every month, would you rather spend a little more on a high-quality chair that would last a lot longer?

If your present chair didn’t set you back very much money, you probably wouldn’t think twice about changing to a more comfortable one.

Consider the options carefully before making a purchase of a new chair. To ensure that the chair you’re about to buy is an improvement over your current one, I recommend reading some evaluations written by satisfied customers in the past. To find out what kind of chair your friends and family are using and if it’s working for them, you can just ask around.

If you take the time to do your research, you may choose a chair that won’t roll around while you’re working on important office projects.

How to Clean and Maintain an Office Chair

Vacuum Dust and Debris

At least once every few weeks, use the wand attachment of your vacuum cleaner to give your office chair a thorough cleaning. Assuming the wand attachment is smooth, it should be able to pick up most dust and dirt from your office chair without scratching it. To clean the seat, back, and armrests of a couch, simply switch the vacuum to the “low suction” setting and run the wand attachment over the fabric.

Regular vacuuming will help your office chair last longer, no matter what kind you have. To prevent your office chair from prematurely degrading due to dust and dirt, use the wand attachment.

Look for an Upholstery Tag

Examine the tag sewn into the fabric of your workplace chair if you haven’t previously. Most office chairs, but not all, will have an upholstery tag. Often referred to as a “care tag” or “care label,” these are attached to office chairs and include maintenance recommendations from the manufacturer. To find the best and safest method of cleaning your office chair, check the upholstery tag.

A chair’s upholstery label is typically located under the seat. Once you find it, see whether there’s a code inside for a free cleaning. Each office chair has a unique cleaning code, usually consisting of one or two letters, that indicate the most effective method for cleaning the chair’s fabric.

This is an explanation of the various cleaning codes found on upholstery tags and what they mean:

  • A tag with a W on it indicates that the chair should be cleaned using water or a cleaning product that contains water, which is by far the most common cleaning code utilized.
  • If the cleaning code on the upholstery label is “S,” then you should use a water-free solvent to clean your desk chair. Manufacturers of chairs upholstered in natural fibers like cotton, wool, or rayon often advise against using water or any liquid cleaner on their products.
  • You probably already know that a W/S cleaning code means that a solvent or water can be used to clean the office chair.
  • Final cleaning code X suggests the office chair should be cleaned exclusively by vacuuming or brushing. If your office chair has this cleaning code, you shouldn’t clean it with water or a solvent.

If your chair does not have an upholstery tag, the owner’s handbook should provide information on how to clean it. If a chair in the office doesn’t have a tag with care instructions sewn into the fabric, it should have an owner’s manual with the same information.

Spot Clean Using Soap and Warm Water

Cleaning your office chair is as simple as giving it a quick rinse in a bucket of soapy water, unless otherwise specified on the upholstery tag or in the owner’s handbook. If your office chair gets dirty from time to time, all you need is a moist towel and a drop or two of liquid soap to get it looking like new again.

The chair in your office can be cleaned with regular dish soap. Try a dish soap with a mild composition. Put a few drops of dish soap on a clean washcloth, then run it under running water. You should next blot the soiled area(s) instead of scrubbing them with a sponge or towel. The substances that produce stains can be removed from the fabric by blotting. Scrubbing the stain will only serve to further embed the stain-causing elements in the fabric. So, when you spot clean your desk chair, don’t forget to blot it!

Test Stain-Removing Products in a Discreet Area

Soap and warm water should be sufficient for cleaning most office chairs, but for more serious stains, you’ll need something stronger. Several treatments on the market can help you get rid of unsightly stains, and many of them use strong chemicals that can also clean the surface. However, before committing to utilizing one of these solutions, it is advisable to perform a test in a non-obtrusive part of your office chair.

Don’t just slather the entire seat of your office chair in stain remover. It’s better to try it out in a hidden spot where no one will be looking. That way, you can observe the product’s effect on your desk chair. You can use the underside of your office chair as a test area for stain removal products. Even if the product does leave a lasting stain, it won’t be noticeable, which is obviously the best case scenario.

You should always do a spot test before using any product on your office chair, whether it be a store-bought product or a natural product like vinegar. In the event that the fabric is not damaged or altered in any way, you can move on to other areas of your office chair.

Apply Conditioner to Leather

Conditioning a leather office chair once every few months will keep it from cracking and drying out. Varieties of leather range from full grain to rectified grain to split. Corrected grain leather is considered to be of somewhat lower quality than full grain leather. However, the porous surface of all varieties of natural leather means that it absorbs and retains moisture.

Natural leather has millions of tiny holes that only become visible under a microscope. Similar to how skin retains moisture through pores, leather relies on these openings. In order to keep leather from drying out, moisture that falls on the surface of an office chair must penetrate its pores. However, after time, the pores will dry out and the fluid will be gone. The leather may eventually peel or even split if the problem is not fixed.

Using a leather conditioner is an easy way to keep your office chair’s leather in pristine condition. Mink oil and saddle soap are two examples of leather conditioners used to replenish lost moisture. They help prevent leather from drying out and cracking because of the water and other compounds they contain. Applying a leather conditioner will help keep your office chair’s leather from cracking and drying out.

Here are some other considerations for keeping a leather office chair looking like new:

  • If you have a leather office chair, be careful not to spill anything on it.
  • Humidity levels in the workplace should be kept between 40 and 55 percent. In conditions with relative humidity of less than 40%, the leather on your office chair could dry out. On the other hand, if it’s over 55%, it could become overly saturated with water.
  • Leather furniture in the workplace shouldn’t be treated with conditioner more often than once every several months. If you condition leather too much, you risk oversaturating it with water.
  • A leather protectant may be useful, so keep that in mind. Different from conditioners, leather protectants serve to fortify the material’s outside layer.
  • Put your leather office chair away from any heat sources like vents and heaters.

Clean and Lubricate Casters

Office chairs with wheels should be regularly cleaned and oiled to provide a smooth ride. The wheels on an office chair are housed in metal or plastic components called casters. The wheels themselves can be crafted from a wide array of materials, including plastic, rubber, steel, aluminum, cast iron, and polyurethane. In contrast, the actual house units are typically metal constructions.

Rolling with little or no resistance is the norm for brand new office chairs. However, if you’ve used the same office chair for a year or more, the casters may be clogged with dirt and dust, making it difficult to move.

Turn the chair upside down and remove any lint, hair, or dirt from the casters by pulling on the inside of the wheel housing units while the chair is upside down. The casters can be be cleaned with a vacuum cleaner or bottled air to remove any stubborn debris.

Apply some lubricant like WD-40 to the casters of your office chair after you’ve cleaned them properly. To make your office chair glide more easily, simply spray some lubricant into each housing unit. At least once every six months, you should clean and lubricate the casters of your office chair.

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Tighten Fasteners

Naturally, you should also check the fasteners on your office chair and make sure they are snug. If you don’t regularly tighten the screws or bolts (or both) on your office chair, it could become unsteady and even fall over. And if a nut or bolt isn’t tight, your office chair won’t stay put.

All fasteners may be found, as described in the owner’s manual. Different types of office chairs may have anywhere from a few to hundreds of fasteners. Locate the screws on the underside of your chair and tighten them using a screwdriver.

Turn the screwdriver to the right to tighten a screw. However, if you crank a fastener counterclockwise to the left, you will loosen it. The phrase “righty-tighty, lefty-loosey” can be used to quickly and easily recall whether a fastener should be tightened or loosened.

Replace Gas Cylinder

When you raise the height of your office chair, does it immediately return to the floor? If this is the case, the gas cylinder may need to be replaced. Pneumatic lift is generated by a gas cylinder in most height-adjustable office chairs. The compressed nitrogen gas within this cylinder is what actually does the lifting and maintaining of the office chair’s raised position.

You won’t be able to lift your office chair if the gas cylinder is leaking or isn’t working properly. The good news is that most gas cylinders are readily available for replacement. Your office chair’s gas cylinder can be easily replaced with a new one by turning it upside down, removing the old one with a screwdriver, and inserting a new one of the same size and type. Check that the new gas cylinder is functioning by lifting your office chair once it has been placed.

Keep Away From Direct Sunlight

To avoid skin cancer, avoid placing your workplace chair in the sun. Most textiles and materials, including those used to make office chairs, degrade when exposed to ultraviolet (UV) sunlight. It is not an instantaneous process. However, an office chair left in the sun for too long may dry out and fade.

Protecting your office chair from sun damage doesn’t need working in total darkness. Your desk chair would be better off in the shade during the day. Limit the amount of direct sunlight that reaches your desk by partially closing the blinds or drapes. Taking these measures will prevent your office chair from fading or drying out as a result of exposure to sunlight.

Replace When Necessary

An office chair may need to be replaced despite frequent cleaning and upkeep. One study found that an office chair’s useful life was calculated at seven to fifteen years. If your office chair has seen better days and is beyond repair, it is time to get a new one.

If you buy a high-quality office chair from a respected manufacturer, it should have some sort of guarantee attached to it. While the warranty is in effect, the manufacturer will fix or replace any defective parts at no cost to the customer. When shopping for a new office chair, it’s important to find one whose maker stands behind its quality with a warranty.

Make sure you take care of your new office chair after you get it by following these guidelines. By doing so, you can prevent its untimely demise. Similarly, if you keep your office chair in good condition, it will greatly enhance your working comfort.


Whatever option you choose on from the ones we’ve explored, make sure it’s a permanent one. Before choosing a method from the list above, think about what you value most and how you want the process to go as a whole.

Helen Skeates

Helen Skeates

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