How To Lower Office Chair? Complete Step-by-Step Guide

Helen Skeates
Helen Skeates
20 min read

Does the height of your chair at work bother you? If you’re tired of fighting with your workplace chair, read on. You do understand that physical ease is directly correlated with increased efficiency.

If you sit at an unnatural angle, you’ll start to slouch, hunch forward, and have trouble typing. Adjusting the height of your workplace chair can help relieve some of the strain on your lower back.

The Benefits of a Good Office Chair

Create A Professional Image

Professional, fashionable chairs not only provide a good first impression on clients and visitors, but also boost productivity and morale in the workplace. Maintaining a safe and healthy working environment requires that employees be afforded some degree of comfort. High-quality office chairs are built to last and include an ergonomic design that accounts for users of varying heights and weights.

Select The Best Office Chair

Seating materials on office chairs range from poly vinyl mesh to vinyl to leather to polyester. However, “green” fabrics can be found, constructed from recycled plastic bottles and colored using an environmentally beneficial method. The amount of recycled materials in a product might help you determine which ones are the most eco-friendly.

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Size Matters

Purchasing an office chair wouldn’t be difficult if everyone worked at the same height and weight. Good office chairs, thankfully, typically account for such factors in their design. The client and guest chairs in an office setting are the same. Chairs’ widths, backs, and heights vary slightly. Chairs that can be adjusted to fit the user’s height and weight are not a luxury but a necessity.

A Chair For Every Office Need

Some workers are more comfortable in chairs that include both arm rests and backs of a moderate height and recline. The office atmosphere is a major factor in deciding which fabrics to use for staff chairs. Pick out some plush chairs that make people feel good about the company to have in the foyer for guests and clients to relax in. When deciding on a desk, think about the space it will require, as well as how easily people will be able to move around in their chairs. The space needed for an executive chair is typically greater than that needed for a receptionist’s chair or stool. Consideration should also be given to swivel and tilting office chairs. Remember to use the foot rests in the workplace chair.

The Recommended Office Chair

The Herman Miller Aeron chair is a high-quality option for a comfortable and supportive workplace chair. Quality construction using only the finest materials The Herman Miller Aeron chair, available for free on the internet, is a high-quality piece of office furniture that will last for years.

Lowering Your Office Chair

There are only three simple actions required to lower an office chair.

Step #1. Search for the hand controls

Most chairs will have a lever on the side that can be used to make minor adjustments. Typically, it is fastened to the under-seat base.

You may either read the manual to figure out which of the several levers controls the chair’s height, or you can just fiddle with with them until you discover the perfect one. Also, some chair types have knobs instead of levels, so you might want to check those out as well.

Step #2. Lower the seat to a height you are comfortable with

The correct lever can then be lowered once it has been located. To lower the chair’s seat, sit in it and raise the lever.

Just keep adding a centimeter here or there until you get it where you want it. In order to lower the seat, crank the knob clockwise.

Chair height adjustment can be thought of as equivalent to adjusting the seat depth. Once the weight is removed from a lever, all you have to do is pull. For example, to reverse the direction of a knob’s rotation, you would simply spin it clockwise (counterclockwise).

Step #3. Adjust from a standing position

If standing in front of the chair doesn’t work, try moving to the side. You can sit comfortably with your feet on the ground if you raise the seat so that it is just below your knee cap.

Making other adjustments

Aside from having the right chair height, you will be at your most comfortable sitting position while working by making other adjustments.

Adjusting your chair height is just the beginning of finding the sweet spot for ergonomic productivity.

Armrests. Squeezing the front trigger allows you to raise or lower the armrest. Pull the trigger back to unlock.

Adjust the arm bracket’s distance by loosening its knobs. Tighten the knobs once you’ve got the right distance between them.

Headrest. Make sure the headrest of your workplace chair is set to the most comfortable position. All you have to do to get up is grab the headrest and pull yourself up. A clear clicking sound indicates that the position has been locked.

You may get the headrest to its lowest setting by raising it as high as it will go and then letting it fall back down. Keep pressing until you hear a clicking sound.

Adjusting your office chair height based on your task

The ideal chair height and working posture vary depending on the task at hand. It’s crucial to have a snug fit between the parts for optimal performance.

Office Ergonomics - Adjusting Your Chair - YouTube

Maintain an eye level with your computer when working

The conventional placement of a computer’s monitor places it at eye level and places the keyboard and mouse at elbow height. To compensate for the fixed height of the table, you can modify the height of the chairs instead.

Have your elbows at a desk height as you work on a flat surface

Raise or lower the armrests of your chair so that your forearm can rest comfortably on the desk. This works wonderfully for any activity that involves putting pen to paper, including reading, drawing, and writing.

During long hours of work, rest your feet flat on the floor

If you have to sit for a long time, such for a meeting, make sure you’re in a comfortable position. Change the chair’s height so that your feet are flat on the floor and you can sit comfortably.

Other tips to promote comfort in working

Though a supportive chair is crucial to productive work, there are a few more considerations for achieving utmost ease.

Every 15 to 30 minutes, change your sitting position

The stress and other problems that people experience will be diminished. You are free to lean forward slightly at intervals during your seated experience. You might also try redistributing your weight by sitting on the opposite side of the chair.

Use a footrest

If your chair doesn’t have a mechanism to lower its height, you can always use a footrest to compensate. It can be adjusted to your needs and can be found at most office supply outlets. This will support your feet, allowing you to sit comfortably in an unflattering chair.

How to Clean and Maintain an Office Chair

Vacuum Dust and Debris

Clean your office chair once every few weeks with the wand attachment of the vacuum cleaner. With any luck, the wand attachment won’t scratch your office chair while sucking up dust and dirt. The vacuum wand attachment can be used to clean the seat, back, and armrests of a vehicle by simply switching to the “low suction” setting.

Vacuuming your office chair on a regular basis will help it last longer and keep it looking like new, no matter what kind it is. Your office chair will have a longer life span if you use the wand attachment to remove the dust and dirt that would otherwise accumulate on it and eventually destroy it.

Look for an Upholstery Tag

Check your office chair for a tag explaining the material used in its construction. Most office chairs, but not all, will have an upholstery tag. Instructions on how to clean the office chair are included on this label, sometimes called a care tag or care label. Check the upholstery tag to see what kind of fabric your office chair is made of so you can clean it in the safest and most effective way possible.

Most office chairs will have a label sewn into the underside of the seat covering. Once you find it, see whether there’s a code on it that allows you to clean it. One or two letters indicate the most appropriate cleaning method for the fabric of the office chair.

Upholstery tags typically include a cleaning code, which is explained below.

  • The most prevalent cleaning code on furniture tags is “W,” which indicates that the chair can be cleaned using water or a product containing water.
  • If the cleaning code on the upholstery tag is “S,” then you should use a water-free solvent to clean the chair. Manufacturers of chairs upholstered in natural fibers like cotton, wool, or rayon often advise against using water as a cleaning solvent.
  • The W/S cleaning code denotes that either a water-based or solvent-based cleaning product can be used to restore the chair to its like-new condition in the workplace.
  • X: The X cleaning code suggests the office chair should be cleaned exclusively by vacuuming or brushing. If your office chair has this cleaning code, it means that you shouldn’t clean it with water or a solvent.

If your office chair doesn’t have an upholstery tag, the owner’s handbook should provide information on maintenance and care. If a desk chair doesn’t have an upholstery tag, it should include care recommendations in the owner’s manual.

Spot Clean Using Soap and Warm Water

Spot clean your office chair with soap and warm water unless the upholstery tag or owner’s handbook specifies otherwise. If you see any smudges or blemishes on your office chair, you may easily remove them by blotting the damaged area with a damp washcloth and a drop or two of liquid soap.

To clean your desk chair, you don’t need to buy a special kind of detergent. Simply use a dish soap with a mild composition. Apply some dish soap to a clean washcloth and run it under running water to clean it. Next, wipe the discolored area or areas instead of scrubbing your office chair. If you want to remove the components that caused the stain, blotting is a must. Scrubbing the stain will only serve to further embed the stain-causing elements in the fabric. When cleaning your office chair, remember to blot rather than rub.

Test Stain-Removing Products in a Discreet Area

Soap and warm water should be sufficient to remove most surface stains from an office chair, but for deeper stains, you’ll need something stronger. There are several solutions on the market designed to remove stains, and many of them use strong cleaning chemicals. You should do a test on the underside of your office chair before utilizing any of these products.

You shouldn’t just spray the entire seat of your office chair with the stain remover. Instead, try it out in a hidden spot where no one will be looking. This will allow you to see the effect the product has on your desk chair. You can use the underside of your office chair as a test area for stain removal products. Even if the product does leave a permanent stain, it won’t be noticeable, which is obviously the best case scenario.

Test in an inconspicuous area before using any stain remover on your office chair, whether it be a commercial product or a homemade solution like vinegar. If the fabric of your office chair is not damaged or altered in any way, you can move on to the next step.

Apply Conditioner to Leather

Every few months, maintain your leather office chair to keep it from cracking and drying out. Full grain leather, rectified grain leather, and split leather are all examples of the many types of leather available. The greatest quality leather is full grain, and the next best is rectified grain. Natural leather, in whatever form, has a porous surface that can absorb and retain moisture.

Microscopically examining natural leather reveals a porous material. These openings, or pores, are what maintain the leather’s moisture level. The pores of a leather office chair will absorb moisture that has settled on its surface, preventing the leather from drying out. Eventually, though, the pores will dry out from lack of moisture. The leather will eventually peel or even shatter if the problem is ignored.

If you use a leather conditioner on your office chair, you can keep it in pristine shape for years to come. Mink oil and saddle soap are two examples of leather conditioners that can be used to replenish the natural oils in the material. To prevent leather from cracking or drying out, they use water and other substances. A leather office chair can be protected from drying out by using a conditioner on it regularly.

Additionally, here are some suggestions for taking care of your leather desk chair:

  • Don’t risk ruining your leather office chair by accidentally drenching it with coffee or other liquids.
  • Keep the relative humidity in your workplace between 40 and 55 percent. Your leather office chair could crack if the relative humidity is below 40%. However, if the humidity is above 55%, it could get overly saturated.
  • Leather furniture in the workplace shouldn’t be conditioned more frequently than once every several months. If you condition leather too much, you risk oversaturating it with water.
  • To preserve your leather, you may want to invest in a protector. Protectants, unlike conditioners, are meant to provide as an extra barrier between the elements and the leather’s surface.
  • Your leather office chair should not be placed in front of a heater or air vent.

Clean and Lubricate Casters

If your desk chair rolls on casters, you should clean and oil them regularly to ensure smooth operation. The wheels on an office chair are housed in a separate device called casters. Plastic, rubber, steel, aluminum, cast iron, and polyurethane are just some of the elements that go into making wheels. In contrast, the actual dwelling units are usually always metal.

Most modern office chairs glide easily and with no effort. However, if you’ve used the same office chair for a year or more, the casters may be clogged with dirt and dust, making it difficult to move.

To clean the casters, simply invert the chair and remove any lint, hair, or dirt from the wheel housing components by turning the chair upside down. To remove stubborn dirt and dust from the wheels, you can use a vacuum cleaner, or you can use a can of compressed air to blast the dirt and dust away.

You should use a lubricant like WD-40 on your office chair’s wheels after you’ve cleaned them properly. An easy way to make your office chair roll more easily is to spray some lubrication into each housing unit. At least once every six months, you should clean and lubricate the casters of your office chair.

Tighten Fasteners

Naturally, you should also check the fasteners on your office chair and tighten them if they seem loose. Screws, bolts, or both on your office chair may go loose if not tightened on a regular basis. Also, if a screw or bolt isn’t tight, your desk chair won’t stay put.

The location of all fasteners may be found in the user handbook. It’s not uncommon to find hundreds of fasteners on some office chairs and just a handful on others. Locate the screws or bolts that hold your office chair in place, then tighten them using a screwdriver.

You may tighten a screw by turning the screwdriver counterclockwise. However, if you turn a fastener to the left, you will loosen it. Righty-tighty, lefty-loosey is a handy mnemonic for keeping track of which way to turn a screw or bolt.

Replace Gas Cylinder

What happens if you try to raise your chair off the floor? Does it quickly return to the floor? If this is the case, the gas cylinder may need to be replaced. Pneumatic height adjustment is commonly achieved via a gas cylinder in an office chair. This cylinder contains pressurized nitrogen gas that is used to raise and maintain the raised position of the office chair.

You won’t be able to elevate your office chair if the gas cylinder is leaking or malfunctioning in any other way. However, most gas cylinders are inexpensive and simple to replace. Turn your office chair upside down, unscrew the gas cylinder, and replace it with a new one of the same size and type using the screwdriver. Once the new gas cylinder is in place, you can test its functionality by lifting your desk chair.

Keep Away From Direct Sunlight

Direct sunlight can be harmful to upholstery, so move your office chair out of the way if possible. Most fabrics and materials, including those used to make office chairs, degrade when exposed to ultra violet (UV) sunshine. This is not something that occurs instantly. Yet, over time in bright sunshine, a desk chair can discolor and dry up.

The light can fade your office chair even if you don’t operate in total darkness. Instead, try to choose a spot that is generally shaded during the day for your desk chair. The quantity of sunlight that reaches your office chair can also be reduced by partially closing the blinds or drapes. Take these measures to prevent your office chair from fading or drying out from prolonged exposure to sunlight.

How to choose the right height office chair

Replace When Necessary

Your office chair may need to be replaced no matter how often you clean and repair it. It has been estimated that an office chair will last between seven and fifteen years on the whole. In the event that your office chair has deteriorated beyond the point of repair, you should get a new one.

A warranty is a sign of quality for any product, and it should be present on a name-brand office chair. During the specified warranty period, the manufacturer will repair or replace any defective parts at no cost to the customer. Purchasing an office chair with a warranty is a good sign that the company stands behind its product.

Keep these cleaning and upkeep guidelines in mind after purchasing a new office chair. Protecting it in this way will extend its lifespan and reduce the likelihood of it breaking down prematurely. However, if you take the time to keep your office chair in good condition, you’ll find that it really improves your productivity.


A chair that is too high poses the same dangers as any other type of chair that is too high. Because of this, it’s crucial to know how to change your office chair height. Relax and get to work!

Helen Skeates

Helen Skeates

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