How To Make Office Chair Lean Back More? Comprehensive Guide

Helen Skeates
Helen Skeates
18 min read

Are you having trouble concentrating because your workplace chair is too uncomfortable? Now that you know how to make your chair recline more, that fight should disappear.

If your workplace chair isn’t properly set, spending the day in it may add to your fatigue and muscle aches when you go home. It’s important to have a comfy chair at the office so that you can focus on your work and avoid strains and injuries. You know how annoying it is to have to fiddle with the chair every time you want to change positions?

The Benefits of a Good Office Chair

Create A Professional Image

Modern, professional chairs not only provide a good first impression on clients and guests, but also boost productivity and morale in the workplace. It’s crucial for workers’ well-being and productivity to be able to maintain a decent level of comfort as they go about their daily tasks. High-quality office chairs are built to last and have an ergonomic design that allows for a wide range of weight capacities without compromising on comfort.

Select The Best Office Chair

There is a wide selection of seat fabrics available for office chairs. However, “green” fabrics are also on the market; these are created by dyeing recycled plastic bottles from the consumer market. Checking the percentage of recycled materials will help you determine which models are the most eco-friendly.

How To Make Office Chair Lean Back More In 4 Easy Steps! - Krostrade

Size Matters

Getting everyone in an office to sit on the same chair would be easy if they were all the same height and weight. The good news is that this is a consideration in the design of most high-quality office chairs. The same goes for customer and visitor seating in the office. Chairs’ widths, back heights, and seat depths all vary slightly. Chairs with a range of motion are not a luxury but a necessity.

A Chair For Every Office Need

Some workers are more comfortable in chairs that have arm rests, lumbar support, and height-adjustable frames. The fabrics used in office chairs should be selected with the weather in the workplace in mind. When selecting chairs for the lobby, prioritizing comfort and a positive image of the company will benefit both visitors and potential customers. Think about how easily people can move about the desk and surrounding area while using seats. Executive chairs, on the other hand, almost always necessitate more space than, say, a receptionist’s stool or a task chair. One last thing to think about is whether or not your office chairs swivel or tilt. Keep in mind the foot rests that are built into the floor of your office chair.

Adjusting Tilt Of Office Chairs

Just the perfect incline will make all the difference in your comfort level. Adjusting the chair’s tilt can help relieve strain on the lower back and upper back.

First, find a comfortable position on an office chair with your feet flat on the ground. Additionally, you should lean on the backrest and keep at least two inches of space between your knees and the seat.

The second step is to locate the knob used for making adjustments; this is typically located under the pan of the seat itself. Pull it back to lock the seat pan in the upright position.

Tilting forward will help blood flow to your lower body. This is of great use while trying to concentrate on a task.

Third, push the knob again to have the pan tilt the seat back and release. When you do this, the chair will recline somewhat while still allowing your feet to rest flat on the floor. When you assume this posture, you can put some of your weight on the back support and feel the tension in your muscles release.

Fourth, tweak it some more till you’re completely at ease. You can recline the chair as far as you like to find a comfortable position.

Other office chair adjustments

Seat height

To adjust the height of the chair, lift up the lever marked “height” and sit back down. The chair will mechanically raise to your crotch. To secure the position, pull the lever back.

To reduce the height of the seat, raise it to the same level as the floor. Put your weight on the seat this time. Pull the lever back once you’ve reached the desired height.

Back height

Lift the backrest cautiously by grabbing it on either side, at the top, or at the bottom. There will be a noticeable clicking sound every two inches as it ascends.

The backrest can be lowered by raising it to its highest point and then letting it fall to its lowest. Change the height till it’s just right.


Squeezing the front trigger and adjusting the armrest’s height achieves this. Let go of the button to secure.

Loosening the knobs in the arm bracket will allow you to modify the space between the armrests. Adjust until the required distance is achieved, and then replace the knobs.


If the headrest of your office chair is adjustable, use it to ensure your maximum comfort during the workday. You may easily elevate it by grabbing the headrest and pulling up. When the position is locked, a distinctive clicking noise will be heard.

The headrest must be raised to its highest point before it may be lowered. Apply downward pressure and listen for the click.

How to eye a good office chair

First, find a comfortable chair. The average chair is designed to accommodate around 90% of people, leaving the remaining 10% with a more challenging time choosing a suitable chair. If you have trouble fitting into standard chairs, you may want to consider purchasing one that can be adjusted to your specific dimensions.

Second, because of its intended function, office chairs should be simple to adjust while seated. You probably don’t want to be distracted from a crucial project by finicky adjusting procedures, do you?

Third, when seated, ensure that your knees have adequate room and that your thighs are supported. For this reason, it’s recommended that you use an office chair with a front seat that slopes down toward the floor.

No one wants to be working in a sticky environment, therefore that brings us to step 4. For this reason, it’s critical that you select a chair for the office that is manufactured from a material that allows air to circulate. You won’t want to continually losing your seat if the material is too slick.

As a fifth step, it is crucial to invest in high-quality seating for the workplace. Keep in mind that you need to put your money where it can do the most good. Money poorly spent on an office chair.

How to adjust your office chair | Wirecutter

How to Clean and Maintain an Office Chair

Vacuum Dust and Debris

Use the wand attachment of your vacuum cleaner to give your office chair a once-over every few weeks. Assuming the wand attachment is smooth, it should be able to pick up most dust and dirt from your office chair without scratching it. If you set your vacuum to the “low suction” setting and run the wand attachment across the seat, back, and armrests, you won’t disturb the padding.

Regular vacuuming will help your office chair last longer, no matter what kind it is. The wand attachment will vacuum up dirt and grime that would otherwise settle into the upholstery of your office chair and hasten its demise.

Look for an Upholstery Tag

In case you haven’t previously done so, check the upholstery tag on your office chair. There are a few exceptions, but generally speaking, most office chairs will have an upholstery tag. Manufacturer cleaning instructions are included on this label, sometimes called a care tag or care label. In order to identify the safest and most efficient method of cleaning your office chair, see the upholstery tag.

The upholstery tag is typically located beneath the seat of an office chair. When you find it, examine if it has a code for a cleaning. One or two letters indicate the most appropriate cleaning method for the fabric of the office chair.

Here is a rundown of the many cleaning codes found on upholstery tags and what they mean:

  • The most frequent cleaning code seen on furniture tags is “W,” which indicates that water or a water-based product should be used to clean the chair.
  • If the cleaning code on the upholstery tag is “S,” then you should clean your office chair using a water-free solvent. Manufacturers of chairs upholstered in natural fibers like cotton, wool, or rayon often advise against using water as a cleaning solvent.
  • Cleaning code W/S denotes that the office chair can be cleaned with either a water-based or solvent-based cleaner.
  • Finally, an X cleaning code indicates that the office chair should be brushed or vacuumed only. If your office chair has this code, you shouldn’t clean it with water or a solvent.

If your chair does not have an upholstery tag, the owner’s handbook should provide information on how to clean it. If a desk chair doesn’t have an upholstery tag, it should include care recommendations in the owner’s manual.

Spot Clean Using Soap and Warm Water

Spot clean your office chair with soap and warm water unless the upholstery tag or owner’s handbook specifies otherwise. If your office chair gets dirty with dust and fingerprints, you can clean it by blotting the soiled area with a damp washcloth and a drop or two of liquid soap.

Cleaning your desk chair won’t require any special detergent. Simply use a dish soap with a mild composition. Rinse a clean dishcloth in running water, then apply a small amount of dish soap. You should next blot the soiled area(s) instead of scrubbing them with a sponge or towel. The substances that produce stains can be removed from the fabric by blotting. Scrubbing the stain will just spread the dyes or proteins that caused the stain further into the fibers of the garment. It is important to blot your office chair once you have spot cleaned it.

Test Stain-Removing Products in a Discreet Area

Soap and warm water should be sufficient for cleaning most office chairs, but for more serious stains, you’ll need something stronger. Many of the solutions marketed as “stain removers” have potent chemical agents for disinfecting and cleansing. You should do a test on the underside of your office chair before utilizing any of these products.

The stain remover shouldn’t be slathered throughout your entire office chair. Instead, try it out in a hidden spot where no one will be looking. You can observe the effect the product has on your desk chair by doing so. The underside of your office chair is a great place to try out stain removal products. Even if the product does leave a permanent stain, it won’t be noticeable, which is obviously the best case scenario.

If you want to clean your office chair, you should test a small, inconspicuous area before using any stain remover on the entire chair. If the fabric of your office chair is not damaged or altered in any way, you can move on to the next step.

Apply Conditioner to Leather

One should condition their leather office chair once every few months to keep it from drying out. Full grain, rectified grain, and split leather are just some of the varieties available. The greatest quality leather is full grain, and the next best is rectified grain. However, the porous surface of all varieties of natural leather means that it absorbs and retains moisture.

You can bet on finding innumerable tiny holes all over the surface of genuine leather if you examine it under a microscope. The holes, or pores, in leather are what keep it from drying out. In order to keep leather from drying out, moisture that falls on the surface of an office chair must penetrate its pores. But moisture eventually drains out of the pores. The leather will eventually crack open if you do nothing to fix it.

If you use a leather conditioner on your office chair, you can keep it in pristine shape for years to come. Mink oil and saddle soap are two examples of leather conditioners used to replenish lost moisture. They help prevent leather from drying out and cracking because of the water and other compounds they contain. Applying a leather conditioner will help keep your office chair’s leather from cracking and drying out.

Additional advice on taking care of your leather office chair:

  • You should be careful not to get any liquids on your leather office chair.
  • Keep the humidity in your workplace between 40 and 55 percent. Your leather office chair could crack if the humidity is below 40%. In contrast, if it’s over 55%, it could get overly saturated with water.
  • The leather on your office chair shouldn’t be conditioned more often than once every few months. Leather that has been overconditioned becomes overly saturated with moisture.
  • You might want to invest in some leather protection. Protectants are intended to create a protective layer over the surface of leather, and should not be mistaken with conditioners.
  • If you have a leather office chair, avoid putting it in front of a heater or vent.

Clean and Lubricate Casters

Casters on an office chair require regular maintenance, including cleaning and lubrication, to ensure a comfortable and easy ride. The wheels of an office chair are mounted on casters, which are housing units. Plastic, rubber, steel, aluminum, cast iron, and polyurethane are just few of the materials used to make wheels. In contrast, the actual dwelling units are typically metal constructions.

Most modern office chairs glide easily with no effort. However, if you’ve used your office chair for more than a year, dirt and dust may have settled inside the wheels, making movement difficult.

Turn your chair upside down and remove any lint, hair, or dirt from the inside of the wheel housing units to clean the casters. The casters can be be cleaned with a vacuum cleaner or bottled air to remove any stubborn debris.

WD-40 or another lubricant should be used to the casters of your office chair after they have been cleaned properly. After a light misting of lubricant in each housing unit, your office chair should glide more easily. At least once every six months, you should clean and lubricate the casters of your office chair.

Tighten Fasteners

As a matter of course, you should also check the bolts on your office chair and make sure they are secure. If you don’t regularly tighten the screws or bolts (or both) on your office chair, the chair could become unstable and perhaps fall over. If a screw or bolt is missing, for example, your office chair will wobble.

To find the locations of all fasteners, consult the owner’s manual. There are office chairs with a handful of fasteners and others with dozens. Locate the screws on your office chair and use a screwdriver to ensure a secure fit.

Turn the screwdriver to the right to snug up a bolt or other fastener. However, if you turn the fastener to the left, you will loosen it. Turning a fastener “righty-tighty, lefty-loosey” is a handy technique to keep track of which way is tight and which way is loose.

Replace Gas Cylinder

Do you have to push down on your office chair to get it back up off the floor when you elevate it? If that’s the case, you could need a new gas cylinder. Most office chairs that may be raised or lowered have a gas cylinder underneath the seat to provide the necessary pneumatic lift. This compressed nitrogen gas inside this cylinder is what lifts and keeps the office chair at an upright position.

You won’t be able to elevate your office chair if the gas cylinder is leaking or malfunctioning in any other way. The good news is that most gas cylinders are readily available and easy to replace. Turn your desk chair upside down, unscrew the gas cylinder, and replace it with a new one of the same size and kind using only a screwdriver. The new gas cylinder should be tested by lifting your office chair after it has been installed.

Keep Away From Direct Sunlight

To avoid skin cancer, avoid placing your workplace chair in the sun. Most textiles and materials, including those used to make office chairs, degrade when exposed to ultraviolet (UV) sunlight. This isn’t something that can be accomplished in a single step. However, an office chair left in full sunlight for too long may dry out and fade.

Protecting your office chair from sun damage doesn’t require you to operate in total darkness. If you can’t work from home, try to find a spot that will be mostly shaded during the day. The quantity of sunlight that reaches your office chair can also be reduced by partially closing the blinds or drapes. Your office chair won’t fade or dry out from too much exposure to the sun if you follow these easy precautions.

How to Tilt your Office Chair Back - YouTube

Replace When Necessary

Your office chair may need to be replaced no matter how often you clean and repair it. The average lifespan of an office chair is estimated to be anywhere from seven to fifteen years. In the event that your office chair is broken or worn out beyond repair, you should get a new one.

An office chair’s warranty is indicative of its quality and should be included in the purchase of a name-brand product. Within the specified time frame, the manufacturer will repair or replace any defective components at no cost to the customer. A warranty on an office chair is a good sign that the company stands behind its product.

However, when you have purchased a new office chair, it is important to keep it in good condition by following these guidelines. Doing so will help prevent its breakdown before its time. On the other hand, if you keep your office chair in good condition, it will significantly enhance your working comfort.


Working in an unsuitable position for numerous hours on an unadjusted office chair might cause a variety of health issues. Adjusting your office chair properly is just as crucial as adjusting your automobile seat.

There’s no disputing that the most productive kind of worker is one who doesn’t have to strain to accomplish their job. You’re right, high-quality ergonomic office chairs can be hard to come by. You won’t have to spend too much time learning how to make your office chair lean back more in addition to the other adjustments.

Helen Skeates

Helen Skeates

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