Updated at: 17-11-2022 - By: Helen Skeates

Most people spend a lot of time in their office chairs, so it’s important to learn how to improve their comfort. Adjusting your chair, your desk, and your sitting position can do wonders for your comfort and productivity. Inadequate repositioning throughout long durations of sitting is a known pain generator.

Do you want to learn how to make your office chair more supportive and productive? In this article, you will get comprehensive information on how to improve the quality of your time spent in your office chair.

The Benefits of a Good Office Chair

Create A Professional Image

Not only can attractive, professional chairs make a good impression on clients and guests, but they also boost productivity and morale in the workplace. It is crucial for the well-being and safety of workers to maintain a level of comfort while they go about their daily tasks. High-quality office chairs are built to last and include an ergonomic design that allows for a wide range of user weights and loads without compromising on comfort.

Select The Best Office Chair

Seating materials for office chairs range from poly vinyl mesh to vinyl to leather to polyester. However, “green” fabrics can be found, constructed from recycled plastic bottles and colored with an environmentally beneficial method. Consider the amount of recycled materials in order to determine which models are the most eco-friendly before making a purchase.

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Size Matters

Buying an office chair wouldn’t be difficult if everyone worked at the same height and weight. Thankfully, quality office chairs are designed to accommodate such adjustments. The same goes for customer and guest seating at the office. Chairs’ widths, back heights, and seat depths all vary slightly. Chairs with a range of motion are not a luxury but a necessity.

A Chair For Every Office Need

Some workers are more comfortable in chairs that allow them to recline somewhat and have height-adjustable backs and seats. The type of fabric used in office chairs needs to be considered when it comes to temperature and humidity. Choose lobby chairs that are both comfy and reflective of the company’s ideal image. Think about how easily people can move about the desk and surrounding area when using seats. Executive chairs typically need more space than do receptionist chairs and stools. One last thing to think about is whether or not your office chairs swivel or tilt. Make sure you’re aware of the foot rest areas in the base of your desk chair.

How To Make Your Chair More Comfortable In The Office

Eight out of ten workers, the poll found, sit for four to nine hours every day. Given that you’ll be spending a lot of time in your seat, it’s smart to invest in ways to make that time more comfortable and less hazardous to your health.

1. Adjust your chair

Adjusting the height of your seat is the first step you can do to improve the comfort of your office chair. Set the height of your chair so that your shins are level with or slightly below your hips while sitting at your desk. The chair’s height adjustment may be too low if this occurs.

Raise the seat of your chair if your knees are higher than normal. Simply adjust the settings by pushing the knob or rotating the lever located under your seat. To help you unwind even more, your chair has a tilt feature.

Make sure your feet are completely level on the ground and not dangling. If your table is too high for you to comfortably reach the floor, you may want to invest in some footrests.

Some workplace chairs even have flexible arm rests for optimal comfort. Keeping your arms at a comfortable 90-degree angle when typing is best achieved by raising your armrests to a comfortable height.

Lumbar support pillows and seat cushions can help alleviate back discomfort. These cushions are excellent for easing back discomfort and encouraging healthy sitting habits.

2. Adjust your office equipment

Most chairs may be made more bearable by simply adjusting the height of the seat back and the angle of the seat pan. Improvements can be made to the quality of work life by updating the tools used in the workplace.

The ideal height for a computer monitor is at or slightly below eye level. By making this modification, you will reduce the tension on your neck caused by always looking down. Reading materials should be at the same level as the reader’s eyes.

Don’t get too close to the keyboard. In order to type comfortably while maintaining a natural, relaxed posture, the keyboard should be placed within arm’s reach of a seated user. If, despite these modifications, you continue to experience wrist pain, you may want to look into purchasing a wrist rest and an ergonomic wireless mouse.

It’s also important to take care of the lights, as they have a direct impact on how at ease you feel. Because of the potential for glare to irritate the eyes, most people will sit at an angle to avoid the light source.

It’s possible that this illumination will lead to slouching and an unpleasant sensation all around. For the greatest results, use a lamp that allows you to adjust the brightness to your needs.

3. Sit more ergonomically

If you’ve tried adjusting your chair and your gear and you’re still not comfortable, you might want to take a look at your posture. When possible, try to prevent slouching.

Circumferential stress on the spinal discs is increased when you slouch or lean forward for long periods of time. To prevent this from happening, try sitting so that your head, spine, and hips form a straight line. Because looking down for extended amounts of time is bad for your neck, it’s recommended that you keep your chin up as well.

Maintain a straight back and a relaxed stance with your elbows tucked down close to your sides. Work with straight wrists. Leaning forward on your hands for long periods of time might cause carpal tunnel syndrome and other wrist problems.

You should always maintain your feet flat on the floor and your ankles in front of your knees. Not only is it uncomfortable, but restricting blood flow to the legs when your feet are dangling or positioned behind your knees.

Getting up and moving about every 15 minutes or so is still recommended. The first thing you should do when you get up is stretch your back, arms, wrists, and legs. Long periods of sitting are bad for your health and may lead to an inactive lifestyle, so take frequent breaks to stand up and stretch or walk around the office.

How to Make a Chair More Comfortable: The Complete Guide - SMU Daily Campus

How to Clean and Maintain an Office Chair

Vacuum Dust and Debris

The wand attachment of the vacuum cleaner should be used once every few weeks to clean the office chair. Assuming the wand attachment is smooth, it should be able to pick up most dust and dirt without scratching your desk chair. To clean the chair, back, and armrests, simply use the vacuum’s wand attachment and the “low suction” setting.

Keeping your office chair regularly vacuumed will help it last longer and keep it looking like new, no matter what kind it is. Your office chair will have a longer life span if you use the wand attachment to remove the dust and dirt that could shorten its lifespan.

Look for an Upholstery Tag

Check the tag sewn into the fabric of your office chair if you haven’t done so already. Most office chairs, though not all, will have an upholstery tag in a visible location. The manufacturer’s instructions for maintaining the office chair are included on this label, sometimes called a care tag or care label. Check the upholstery tag to see what kind of fabric your office chair is made of so you can clean it in the safest and most efficient way possible.

The upholstery label is typically located behind the seat of an office chair. Once you find it, see if there’s a code on it that enables a deep clean. One or two letters indicate the most appropriate cleaning method for the fabric of the office chair.

The following is a breakdown of the various upholstery cleaning codes and their respective meanings:

  • Water or a water-based chemical should be used to clean the office chair, as indicated by the W cleaning code, which is the most frequently utilized of the codes found on upholstery tags.
  • If the cleaning code on the upholstery label is “S,” then you should use a water-free solvent to clean your office chair. Manufacturers of chairs upholstered in natural fibers like cotton, wool, or rayon often advise against using water or any other liquid solution.
  • Office chairs with the W/S cleaning code can be cleaned with either a water-based or solvent-based cleaning solution.
  • Last but not least, an X cleaning code indicates that the office chair needs just to be brushed or vacuumed. If your office chair has this cleaning code, you shouldn’t use a water-based cleaner or a solvent on it.

If your office chair doesn’t have a cleaning tag attached to the upholstery, the owner’s manual should provide instructions. If a desk chair doesn’t have an upholstery tag, it should include care recommendations in the owner’s manual.

Spot Clean Using Soap and Warm Water

Cleaning your office chair is as simple as giving it a quick rinse in a bucket of soapy water, unless otherwise specified on the upholstery tag or in the owner’s handbook. If your office chair gets dirty with dust and fingerprints, you can clean it by blotting the soiled area with a damp washcloth and a drop or two of liquid soap.

Cleaning your desk chair won’t require any special cleaning products. Use a mild dish soap. Scrub a dishcloth in dish soap and run it under running water to clean it. Then, blot the stained area(s) instead of scrubbing them with a sponge or towel. Blotting is a crucial step because it removes the stain-causing chemicals from the fabric. Scrubbing the stain will just spread the dyes or proteins that caused the stain further into the fibers of the garment. So, when you spot clean your desk chair, don’t forget to blot it!

Test Stain-Removing Products in a Discreet Area

Soap and warm water should be sufficient to remove most surface stains from an office chair, but for deeper stains, a stronger cleaning solution may be required. Many commercially available stain removers feature potent cleaning agents. However, before using any of these solutions, it is recommended that you perform a small test in a hidden region of your office chair.

Don’t just slather the entire seat of your office chair in stain remover. Instead, try it out in a hidden spot where no one will be looking. You can observe the effect the product has on your desk chair in this way. A good place to test a product to remove stains would be the underside of your office chair. If the product does leave a permanent stain, which we certainly hope it doesn’t, at least it won’t be noticeable.

A spot test is necessary before using any stain remover on your office chair, whether it be a commercial product or a homemade solution like vinegar. You can move on to another part of your office chair as long as the product doesn’t ruin or irreversibly alter the fabric.

Apply Conditioner to Leather

To keep your leather office chair from cracking and drying out, condition it once every few months. Leather comes in a variety of grades and finishes, with full grain, corrected grain, and split being just a few of the options. Corrected grain leather is considered to be of somewhat lower quality than full grain leather. However, the porous surface of all varieties of natural leather means that it absorbs and retains moisture.

Natural leather has millions of tiny holes that only become visible under a microscope. These openings, or pores, are what maintain the leather’s moisture level. When moisture condenses on a leather office chair, it sinks into the material and stops it from drying out. However, moisture eventually escapes through the skin’s pores. Left unattended, the leather will eventually peel or crack open.

In order to prevent such wear and tear on your leather office chair, you should maintain it regularly. Mink oil and saddle soap are two examples of leather conditioners that can be used to replenish lost moisture. To prevent leather from cracking or drying out, they use water and other substances. Applying a leather conditioner will help keep your office chair’s leather from cracking and drying out.

Further care instructions for your leather desk chair are as follows:

  • Please be mindful of your leather office chair and avoid spilling any drinks or other liquids on it.
  • Keeping your office at a relative humidity of 40-55% is recommended. Your leather office chair could crack if the relative humidity is below 40%. Conversely, if it’s over 55%, it could get overly saturated with water.
  • Leather furniture in the workplace shouldn’t be conditioned more frequently than once every several months. If you condition leather too much, you risk oversaturating it with water.
  • Use a leather conditioner or protector to keep your leather looking great. Different from conditioners, leather protectants work to fortify the material’s outermost layer.
  • Leather office chairs should be kept away from any heat sources including vents and heaters.

Clean and Lubricate Casters

You should clean and lubricate the casters of your office chair regularly to ensure smooth mobility. Casters are the pieces inside of which the wheels of an office chair are housed. Plastic, rubber, steel, aluminum, cast iron, and polyurethane are just some of the elements that go into making wheels. In contrast, the actual dwelling units are typically metal constructions.

Most modern office chairs glide easily and with no effort. However, if you’ve been sitting in the same office chair for a year or more, the casters may get clogged with dirt and dust, making movement difficult.

Flip your chair over so that the wheels are facing down, then use your fingers to remove any lint, hair, or other debris from inside the wheel housing units. A vacuum cleaner can be used to remove any excess debris from the wheels, and canned air can be used to blow the particles away from the wheels.

Apply some WD-40 or other lubrication to the casters of your office chair after you’ve cleaned them properly. Add a little lubrication to each housing unit and your office chair’s wheels should turn more easily. Keep the casters on your office chair clean and well-lubricated by making it a regular maintenance task.

Tighten Fasteners

The fasteners on your office chair need to be checked and tightened as well. If you don’t regularly tighten the screws or bolts (or both) on your office chair, it could become unsteady and even fall over. Your office chair is not stable if a fastener is not properly tightened.

All fasteners’ locations can be found in the user guide. The number of attachment points on an office chair might vary widely. You may tighten the bolts on your office chair by using a screwdriver once you’ve located them.

Tightening a screw requires rotating the screwdriver clockwise. However, if you turn a fastener to the left, you will loosen it. To quickly recall which way to tighten or loosen a fastener, just think “righty-tighty, lefty-loosey.”

Replace Gas Cylinder

When you raise your chair, does it immediately return to the floor? If that’s the case, the gas cylinder may need to be changed. Pneumatic lift is generated by a gas cylinder in most height-adjustable office chairs. This cylinder contains pressurized nitrogen gas that is capable of lifting and maintaining the raised position of the office chair.

You will be unable to elevate your office chair if the gas cylinder is leaking or malfunctioning in any other way. The good news is that most gas cylinders are readily available for replacement. To change the gas cylinder in your office chair, you need only invert it, remove the old one with a screwdriver, and insert the new one, both of which should be of the same size and kind. After the new gas cylinder has been placed, you can test its functionality by lifting your desk chair.

Keep Away From Direct Sunlight

It is recommended that you keep your workplace chair out of the direct sunlight. Most textiles and materials, including those used to make office chairs, degrade when exposed to ultraviolet (UV) sunlight. It isn’t something that can be accomplished instantly. However, an office chair left in full sunlight for an extended period of time may fade and dry out.

In order to prevent sun damage to your office chair, it is not necessary to work in complete darkness. As an alternative, you should try to choose a spot that is generally shaded during the day for your desk chair. You can also reduce the amount of direct sunlight reaching your office chair by adjusting the blinds or drapes to be only half closed. Taking these measures will prevent your office chair from fading or drying out as a result of exposure to sunlight.

Replace When Necessary

Your office chair may need to be replaced no matter how often you clean and repair it. One estimate places the typical lifespan of an office chair between seven and fifteen years. It’s best to get a new chair if your old one is too worn out to be useful in the office.

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A warranty is a must-have for any high-quality office chair. During the specified time frame, the manufacturer will repair or replace any defective parts at no cost to the customer. When shopping for an office chair, a warranty is a good indicator of the manufacturer’s faith in the quality of the product.

If you’ve recently purchased a new chair for your office, read on for some helpful maintenance advice. If you do that, you can prevent its early demise. In the same vein, if you take the time to keep your office chair in good condition, you’ll find that it greatly improves your productivity.


Because most people’s jobs need them to sit for long periods of time, knowing how to improve the comfort of an office chair is an important skill. Making multiple modifications to your chair may not always alleviate the discomfort. In that scenario, you might want to readjust your chair and your monitor.

Making your workplace chair more ergonomic will do more than just improve your quality of life; it will also minimize your risk of developing painful conditions in your neck, back, and spine. Doing so will help you sit more healthily and sustainably at work without sacrificing productivity.